India AI is currently inviting applications for the below position purely on a Contract/ Consolidated basis.

The place of posting shall be in New Delhi but transferable to project locations of IndiaAI as per the existing policy of IndiaAI.

Last date for submission of application: 20.02.2025

Position: GM Administration
No. of Position(s): 1

Roles & Responsibilities
● Manage the day-to-day administrative operational tasks
● Undertake the management of facilities, including office space and equipment
● Manage procurement activities including vendor selection and contract negotiation as needed
● Develop and maintain relationships with relevant stakeholders to ensure timelydelivery of Services.
● Undertake procurement activities through GEM portal.
● Ensure booking & arrangement for events, workshops etc.
●To maintain overall bills processing, office assets, petty cash etc. Examination of the bills submitted by different vendors & putting up the  cases for approval & ensuring timely payment.
● Supervising and managing office vendors e.g. courier, manpower agency, facilitymanagement ,telecom services company etc. for smooth operations of all facilities.
● Travel Booking and arrangements & coordination with travel agency for arranging transportation & hotel accommodation.
● Monitor the inventory, and maintenance of office Stationeries.
● Vendor Management, housekeeping and pantry.
● Ensure compliance with all relevant laws and regulations.
● Vehicle management & vehicle vendor management.
● Collaborate with other departments, such as finance, marketing, and operations, to ensure that all administrative activities are aligned with overall company objectives

●In addition to above primary responsibilities the incumbent may be assigned any other task from time to time by reporting officer/COO/CEO.

Education
● Bachelor’s degree from a reputed university/institution

Desirable Skills & Experience
● 8+ years of experience in operations management and administration in a large setup preferable Govt. set up
● Knowledge of GFR ,GEM and other Government process for procurement, bidding, administration aspects.
● Strong organizational and project management skills
● Excellent communication and interpersonal skills
● Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
● Knowledge of procurement and vendor management
● Knowledge of human resources management
● Experience with administration operation

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About India AI
The IndiaAI Mission aims to build a comprehensive ecosystem that fosters AI innovation by democratizing computing access, enhancing data quality, developing indigenous AI capabilities, attracting top AI talent, enabling industry collaboration, providing startup risk capital, ensuring socially impactful AI projects, and promoting ethical AI. This mission drives responsible and inclusive growth of India’s AI ecosystem through following seven pillars.